Interruption Strategy
Manage distractions
The Interruption Strategy framework helps individuals manage distractions and interruptions, allowing them to stay focused on their tasks. It provides techniques for handling internal and external interruptions, enabling individuals to maintain a sustainable pace and achieve their goals.
- Minimize points where priorities need to be sorted and allocated.
- Alternate between different mental states to maintain a sustainable pace.
- Use a timer to maintain focus and avoid distractions.
- Identify Internal InterruptionsRecognize internal interruptions, such as thoughts or instincts that distract you from your task.Pro tipUse a tracking system to monitor internal interruptions.WarningIgnoring internal interruptions can lead to decreased productivity.
- Accept, Record, and ContinueWhen an internal interruption occurs, accept it, record it, and continue with the task at hand.Pro tipUse a header or section on your To Do Today sheet to record unplanned and urgent tasks.WarningSwitching activities in the middle of a Pomodoro can decrease productivity.
- Invert DependencyInvert the dependency on internal interruptions by scheduling them for the next Pomodoro or another day.Pro tipUse your schedule to plan and prioritize tasks.WarningFailing to invert dependency can lead to constant internal interruptions.
- Handle External InterruptionsDevelop a strategy to cut down on external interruptions, such as communicating your availability to colleagues or using a 'do not disturb' sign.Pro tipUse a timer to maintain focus and avoid distractions.WarningIgnoring external interruptions can lead to decreased productivity and strained relationships.
An individual uses the Accept, Record, and Continue strategy to manage internal interruptions, resulting in increased productivity and focus.
A team leader develops a strategy to cut down on external interruptions, resulting in increased productivity and improved relationships with colleagues.
The Interruption Strategy framework is based on the Pomodoro Technique, which was developed by Francesco Cirillo in the 1980s. The technique involves working in focused, 25-minute increments, called Pomodori, separated by short breaks. The Interruption Strategy framework builds upon this technique, providing additional strategies for managing distractions and interruptions.